Pharmacy operations Checklist

Additional
Are Extemporaneous Medicinal Products given?
Is the pharmacy situated under Residential Care Setting?
Was Veterinary Medicinal Products available and prescriptions provided for the same?
Was medicinal product waste bin kept at separate area?
Is authorised waste management company present to collect waste collections?
Does methylated spirits register and license kept at proper area?
Does poison at an appropriate designated area?
Was shredder available for keeping confidential paper waste?
Is electronic and manual records updated in Data Protection Commissioner?
Is staff's confidentiality policy kept at secured area?
Additional Comments
Controlled Drugs Check
Was Controlled Drugs register available?
Is there any record of routine review and checking stock balances done by the pharmacist?
Are past 2 years review of all CD registers present?
Is there any record of removing/ destroying active balance of controlled drugs?
Do the quantities of CDs recorded in the register match the quantities located in the CD safe?
Is dispensary replaced by lockable safe for the storage of medicines?
Is the CD safe secured as per regulations?
Is the Gardai CD safe certificate available for review at the pharmacy?
Is the CD safe not overloaded of all schedule 2 and 3 controlled drugs?
Are all schedule 2 and 3 controlled drugs stored in the CD safe? Is the CD safe reserved solely for the storage of medicines?
Were controlled drugs from patient/expired labelled in a designated part of the CD safe?
Exterior/Interior
Is the premises independent?
Is the external and the internal premises well maintained?
Are all storage areas well maintained?
Are the entrance area kept well, clear and accessible?
Did you find the trading name of the pharmacy clearly visible?
Is the dispensary area have proper signage?
Is a dispensing bench spacious and well maintained?
Is the dedicated dispensary sink have access to hot and cold (potable) water?
Does the medicines counter accepts only medicinal products?
Is waiting area available for patients?
Is the private patient consultation area situated at an accessable area?
Does the patient consultation area comply with the PSI's Guidelines on Patient Consultation Areas, in terms of size, wheelchair accessibility, signage, provision of a table/ worktop & three chairs?
Does the pharmacy follow PSI's Guidelines incase of seasonal influenza vaccination?
Is there any staff toilet and staff break area with proper facilities?
Are medicines or records submitted to the PSI?
Does the pharmacy have proper housekeeping facilities?
Medicinal Products Check
Did the dispensary store medicine including veterinary as prescribed?
Did the dispensary store codeine containing non-prescription medicines and other schedule 5 controlled drugs ?
Are medicines stored behind the medicine counters?
Are the non-prescription stored under the control of the pharmacist?
Was pharmaceutical grade fridge available at the pharmacy?
Is there separate fridge for food stuffs and is it well maintained?
Are the medicines kept properly in the fridge?
Is the fridge overloaded?
Is annual servicing done?
Do the staff follow the PSI Guidelines on the Sourcing, Storage and Disposal of Medicinal Products within a Retail Pharmacy Business for monitoring the temperature of the fridge?
Were the details of the medicines updated on a regular basis?
In case of exceptional situation were the medicines removed?
Overall checks
Is the prescription register/ daily dispensing report printed regularly? (within 24 hours)?
Does the pharmacist sign the prescription register/ daily dispensing report?
Is the prescription register/ daily dispensing report updated in the correct format?
Is the reason for the emergency supply recorded?
Is review for last 2 years done for the prescription register/ daily dispensing reports?
Is two years prescriptions available for review?
Prescriptions Check
Are the review original prescriptions present?
Are they updated and valid (dispensed within 14 days of the date on the prescription and not dispensed prior to the date on the prescription)?
Are they valid and updated (dispensed within 6 months of the date on the prescription)?
Are handwriting requirements for controlled drugs proper?
Do the prescription register have correct documents?
Do CD register (CD2 only) and prescription register have proper documents?
Is the date of dispensing and the word 'dispensed'/ quantity dispensed?
Register Check
Is duty register of the current year available at the pharmacy?
Is pharmacist allocated to keep a record of every details of the pharmacy?
Is the duty log updated properly?
Do the pharmacists mention the entry, exit time of the entry book on a regular basis?
Is the work time of pharmacist proper?
Is proper checking of the duty register done?
Registration Certificates Check
Did the pharmacy properly display current certificate of registration?
Did the pharmacy properly display current certificate of the supervising pharmacist?
Rules
Do the Superintendent and Supervising Pharmacist check all policies and procedures before approving?
Is there an implementation date for all procedures?
Is there a review date for all procedures and is documentation relating to previous reviews available?
Do the institution have all staff's dated policy and procedure training record with them?

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