Internal QA Test Case Validation Checklist

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Home > Diagnostic labs & pathology > Internal QA Test Case Validation Checklist

Diagnostic labs & pathology

5.1 Personnel

Are educational qualifications, professional experience, and related HR records maintained for all staff?

Yes No NA

Is an updated Job Description (JD) available for each employee with HR?

Yes No NA

Does HR maintain the joining letter with employee’s Ethics & Patient Confidentiality declaration?

Yes No NA

Are induction training records documented for every new hire?

Yes No NA

Is training on sample accession documented for all staff?

Yes No NA

Is on-the-job/departmental training record maintained for staff?

Yes No NA

Is LIS (Laboratory Information System) training record maintained for all employees?

Yes No NA

Has QMS (Quality Management System) training been conducted for all staff?

Yes No NA

Are company-issued certificates of instrument-specific training available for relevant staff?

Yes No NA

Is instrument-specific competency documentation available for all staff?

Yes No NA

Are competency assessments for new joinees conducted after one month of joining?

Yes No NA

Is practical competency of new joinees evaluated and recorded after one month?

Yes No NA

Is direct observation of new joinees recorded after 6 months of joining?

Yes No NA

Is 6-month competency record maintained for new employees?

Yes No NA

Is annual competency assessment available for all staff?

Yes No NA

Is annual practical competency record maintained for all staff?

Yes No NA

Is annual direct observation record available for staff?

Yes No NA

Are competency assessments for new pathologists documented?

Yes No NA

Is annual competency record maintained for all pathologists?

Yes No NA

Is an updated training checklist available for all pathologists?

Yes No NA

Have technicians with more than 2 years of service completed CAP competency, with certificates filed?

Yes No NA

Are CAP competency Q&A hard copies filed for new staff?

Yes No NA

Have staff enrolled in CAP learning/error case studies, with certificates recorded?

Yes No NA

Have phlebotomists completed Upside LMS e-learning modules, with records maintained?

Yes No NA

Is annual safety training record available for all staff?

Yes No NA

Are retraining records maintained for staff deemed non-competent?

Yes No NA

Is vision (color discrimination) testing done for staff whose work requires it?

Yes No NA

Is annual health check-up done for microbiology and molecular staff?

Yes No NA

Is Hepatitis B immunization documented for all staff (individual & summary)?

Yes No NA

Is COVID vaccination record available for all employees?

Yes No NA

Is Tetanus immunization record available for all employees?

Yes No NA

Is CME (minimum 2 per month with questionnaire/QA mail) record available?

Yes No NA

Is the circular file with Read & Understood signatures available for all staff?

Yes No NA

Are records of accidents and occupational hazard exposures maintained?

Yes No NA

Are technicians trained in microscopy?

Yes No NA

Is competency assessment for microscopy training of technicians documented?

Yes No NA

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